JOB DESCRIPTION: CORPORATE SECRETARY



Reports To: CEO / Board of Directors



Job Purpose



Ensure compliance with statutory and regulatory requirements, support the Board on governance matters and provide high-level administrative support to the CEO.

Key Responsibilities



1. Board support



Organize Board meetings, prepare agendas, minutes and follow-ups.

Ensure smooth communication and follow-through on key initiatives.



Advise the Board on corporate governance best practices.

2. Administrative support



Manage company calendar, meetings and appointments.

Handle correspondence, emails and stakeholder communication.

Prepare monthly reports and presentations

Act as the primary point of contact between the CEO and internal/external stakeholders.



Support strategic initiatives and maintain confidentiality.

3. Legal & Regulatory Advisory



Provide guidance on corporate legal and regulatory matters.

Liaise with external legal counsel when necessary.

Ensure company policies are compliant with legal requirements.

Maintain general and motor insurance records

Maintain company statutory registers KEBS,KIPI,NEMA, County GVT ETC.

4. Legal & Regulatory Advisory



Provide guidance on corporate legal and governance matters.

Liaise with external legal counsel when necessary.

Ensure company policies are compliant with legal requirements.

5. Calendar & Schedule Management



Manage the company calendar, appointments and meetings.

Prioritize and coordinate internal and external engagements.

6. Records & Documentation



Maintain custody of company records, minutes, and legal documents.

Ensure proper documentation of company resolutions and decisions.

Qualifications & Experience



Bachelor's Degree in Law, Business Administration, or related field.

3–5 years relevant experience.

Key Skills



Organizational and time management skills

Strong communication skills.

Integrity and confidentiality

Attention to detail and multitasking ability.