Job Purpose

We are seeking a proactive and detail-oriented Presales & Tender Executive to support the sales team by managing tender opportunities, preparing winning proposals, and coordinating presales activities. The successful candidate will play a key role in identifying business opportunities, responding to tenders, preparing technical and commercial proposals, and working closely with internal teams to support business growth.

This role is ideal for candidates with experience in ICT, SaaS, Telecom, Systems Integration, Cloud, ERP, or other technology solutions who have a strong understanding of both tender management and B2B sales support.

Key Responsibilities

Tender & Bid Management

• Identify and monitor tender opportunities from government, private sector, NGOs, and international organizations.
• Review RFPs, RFQs, EOIs, and tender documents to understand technical, commercial, and compliance requirements.
• Coordinate end-to-end tender submissions, ensuring accuracy, completeness, and timely delivery.
• Prepare and compile prequalification documents, bid responses, and supporting documentation.
• Liaise with technical, finance, procurement, and legal teams to gather information required for tender submissions.
• Maintain an up-to-date tender calendar and bid tracker.

Presales & Sales Support

• Support the sales team by preparing technical and commercial proposals tailored to customer requirements.
• Work with technical teams to develop solution designs and costing.
• Participate in client meetings, product presentations, demonstrations, and proposal discussions.
• Assist in qualifying new business opportunities and responding to customer inquiries.
• Prepare quotations, pricing schedules, and proposal documentation.
• Ensure all sales collateral and proposal templates remain updated.

Business Development Support

• Conduct market research to identify new business opportunities and emerging trends.
• Monitor competitor activities and provide market intelligence to the sales team.
• Support lead generation initiatives and maintain accurate CRM records.
• Build and maintain strong relationships with existing and prospective clients.

Reporting & Administration

• Prepare weekly and monthly bid activity reports.
• Maintain accurate records of submitted tenders and proposal outcomes.
• Track bid performance and provide recommendations for continuous improvement.
• Ensure compliance with company policies and tender submission requirements.

Qualifications & Experience

• Bachelor's Degree in Business, Marketing, ICT, Engineering, or a related field.
• Minimum 2–4 years' experience in:
  • Presales
  • Tender/Bid Management
  • Proposal Development
  • Sales Support
  • Business Development within a technology environment.
• Experience working in an ICT, Software, SaaS, Telecom, Systems Integration, Cloud, ERP, or Technology company is highly preferred.
• Experience preparing RFIs, RFQs, RFPs, EOIs, and tender submissions.
• Understanding of procurement and tender management processes.
• Experience with CRM systems is an added advantage.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).

Key Competencies

• Strong proposal writing and documentation skills.
• Excellent verbal and written communication.
• Strong analytical and problem-solving abilities.
• Excellent planning, coordination, and organizational skills.
• Ability to manage multiple deadlines and work under pressure.
• High attention to detail and accuracy.
• Strong interpersonal and stakeholder management skills.
• Commercial awareness and customer-focused mindset.
• Ability to work independently and collaboratively within cross-functional teams.