About the Company

Our client is a well-established boutique hospitality destination renowned for providing exceptional accommodation, dining, and event experiences. The organization is committed to delivering outstanding guest service through professionalism, operational excellence, and attention to detail. With a focus on quality, integrity, and teamwork, it strives to create memorable experiences for every guest while maintaining the highest standards across its operations.

Job Summary

The Accounts Payable Officer is responsible for ensuring the timely and accurate processing of supplier invoices and payments while maintaining strong financial controls. The role supports the hotel's daily operations by managing vendor accounts, reconciling statements, ensuring compliance with company policies, and maintaining accurate financial records for all purchases relating to hotel operations, including food and beverage, housekeeping, maintenance, and other operational departments.

Key Responsibilities

• Receive, verify, and process supplier invoices in accordance with company policies and approval procedures.

• Match invoices with purchase orders, goods received notes, and delivery documentation before processing payments.

• Prepare supplier payment schedules and ensure timely settlement of invoices in line with agreed credit terms.

• Reconcile supplier statements and promptly resolve payment discrepancies and outstanding issues.

• Maintain accurate and up-to-date accounts payable records and supporting documentation.

• Coordinate with the Procurement, Stores, Kitchen, Housekeeping, and Maintenance departments to ensure the accuracy of invoices and deliveries.

• Process payments through bank transfers, cheques, or other approved payment methods.

• Assist in month-end closing activities by preparing accounts payable reconciliations and accruals.

• Monitor outstanding payables and support cash flow planning by providing accurate payment forecasts.

• Ensure compliance with internal financial controls, statutory requirements, and audit standards.

• Support internal and external audits by providing relevant accounts payable documentation.

• Maintain positive relationships with suppliers and respond professionally to payment inquiries.

• Perform any other finance and accounting duties assigned by the Finance Manager.

Qualifications & Experience

• Bachelor's Degree or Diploma in Accounting, Finance, Commerce, or a related field.

• CPA Part II or equivalent professional qualification is preferred.

• Minimum of 3 years' experience in an Accounts Payable or Finance role, preferably within the hospitality industry.

• Experience working with hotel accounting systems or ERP software (such as Opera PMS, SunSystems, Sage, SAP, Oracle, or similar) is an added advantage.

• Strong understanding of accounts payable processes, financial controls, and reconciliation procedures.

• Proficiency in Microsoft Excel and other Microsoft Office applications.

• Excellent analytical, organizational, and problem-solving skills.

• High level of accuracy and attention to detail.

• Strong communication and interpersonal skills with the ability to work collaboratively across departments.

• Ability to work under pressure, manage multiple deadlines, and maintain confidentiality.

• Demonstrates integrity, accountability, and a commitment to delivering high-quality financial support.