Job Title: Office Administrator

Location: Nairobi, Kenya
Employment Type: Fixed-Term Contract (6 Months)
Start Date: Immediate

Job Overview

Our client is seeking a highly organised, professional, and detail-oriented Office Administrator to support daily office operations. The ideal candidate should have experience in a legal environment, with the ability to manage client communication, maintain accurate records, prepare statutory returns, and handle online filing and registration processes.

This is an initial six-month contract for a candidate who can quickly adapt to the role and provide reliable administrative support.

Key Responsibilities

• Attend to clients professionally through physical meetings, virtual platforms, and telephone communication.
• Receive, organise, file, retrieve and update client documents and office records.
• Maintain accurate and up-to-date physical and electronic filing systems.
• Prepare and coordinate statutory returns and related documentation.
• Use the Judiciary e-filing system to support court filing and related administrative processes.
• Support transactions and submissions through the Business Registration Service (BRS) and Ardhisasa platforms.
• Monitor filing deadlines and ensure documents are submitted accurately and on time.
• Handle correspondence, schedule appointments, and provide general office administrative support.
• Perform other related duties as assigned.

Requirements & Qualifications

• Diploma or degree in Business Administration, Office Administration, Secretarial Studies, or a related field.
• Previous experience as an Office Administrator, preferably within a law firm or legal services environment.
• Working knowledge of the Judiciary e-filing system, BRS and Ardhisasa is required.
• Experience preparing statutory returns and handling confidential legal or client documentation.
• Good computer skills, including Microsoft Word, Excel, email, and electronic document management.
• Excellent written and verbal communication skills.
• Strong organisational skills, attention to detail, and ability to meet deadlines.
• Professional, discreet, and capable of handling confidential information.
• Available to start immediately and commit to the six-month contract.

Key Competencies

• Client service and professional communication.
• Document management and record keeping.
• Accuracy and attention to detail.
• Time management and organisation.
• Confidentiality and integrity.
• Ability to work independently and manage competing priorities.

Application Process

Interested candidates should submit their updated CV via our Career Page.

Only shortlisted candidates will be contacted.